Junior HR Executive

Job Description

We are seeking a responsible and detail-oriented Junior HR Executive to support the daily operations of the Human Resources department. The successful candidate will assist with recruitment, onboarding, HR administration, payroll preparation, employee engagement, and general HR matters.

This role is suitable for someone who is organised, willing to learn, and able to handle confidential employee information professionally.

Here are the key responsibilities and tasks typically associated with this role:

Recruitment & Onboarding

• Assist in posting job vacancies across relevant recruitment platforms.
• Screen applications and shortlist suitable candidates.
• Schedule interviews and coordinate with hiring managers.
• Prepare onboarding documents and employment-related forms for new employees.
• Conduct new employee orientation and support onboarding activities.
• Ensure new employees complete all required documentation.

HR Administration

• Maintain and update employee records and HR databases accurately.
• Prepare HR documents, including offer letters, confirmation letters, and employment-related correspondence.
• Monitor employee attendance, leave, probation, and confirmation records.
• Maintain an organised filing system for employee and HR documents.
• Ensure all employee information is handled with strict confidentiality.

Payroll & Benefits Support

• Assist in preparing and verifying monthly payroll information.
• Support the administration of employee benefits and statutory contributions.
• Maintain accurate records of payroll-related changes, claims, attendance, and leave.
• Respond to employees’ basic enquiries regarding payroll, leave, and benefits.
• Coordinate with the relevant parties to resolve payroll-related discrepancies.

Employee Engagement

• Assist in organising staff activities, training programmes, and employee engagement initiatives.
• Support internal communication and other HR-related programmes.
• Coordinate attendance, materials, and logistics for employee activities.
• Respond to general HR enquiries and direct complex matters to the appropriate person.

General HR Support

• Ensure HR activities comply with company policies and procedures.
• Assist in preparing HR reports, summaries, and administrative documents.
• Provide administrative support for performance reviews, training, and employee relations matters.
• Support the HR team in maintaining smooth and efficient departmental operations.
• Perform other HR-related duties assigned by the superior.